Gift Policy
The Library encourages gifts of books, multimedia materials or other printed materials, works of art, realia, or money for the purchase of resources which will enhance the collections.
The Library accepts materials with the understanding that those materials which meet the standards set forth in our acquisitions policy or enhance in some unique way the library collections will be retained. Other materials will be disposed of in whatever manner the library determines to be most suitable, such as gifts to other libraries or nonprofit institutions, exchange for needed book of equal value, or sales, with the money to be used for the purchase of library materials.
Gifts of nonprint materials such as art, realia or equipment are considered on an individual basis. The Head of the Library, the Multimedia Instructional Designer, the donor, and other appropriate persons are involved in the discussions, negotiations and decisions. If the donor is a graduate, the Director of Development should be involved and/or informed. If the gift is of sufficient value to be considered a major gift, the Director of Development and the Headmistress will be informed and involved as appropriate.
The Library tends to discourage gifts with extensive restrictions because the stipulations occasionally make it impossible to fulfill its function of serving appropriately the National Cathedral School community. If a gift is of sufficient value to the library, its users, and its program, it will be accepted.
The Library, because of function and space, cannot promise in all cases to maintain a collection or group of books as a single entity segregated from the circulating and reference collections. The Library reserves the right to make the decisions as to the most appropriate use and housing of a gift collection or group of books.
Individual books will be identified by suitable bookplates indicating donor and other specified information. A collection of books accepted because of size and value may be identified by a specially designed bookplate.
The Library under no circumstances acts as an appraiser. All gifts are acknowledged. The acknowledgement includes a list of gift items and an official form from the library to be used for income tax purposes.
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